Real Estate & Construction

A construction or property company runs on paper that has to match. A supplier invoice has to match the delivery note and the order, and land on the right project and cost center. A site visit has to become a report the office can act on. A tenant or a buyer who starts paying late has to show up before the arrears grow. Most of this is still done by hand, in a spreadsheet next to the ERP. We design and build systems that read, match and file this paperwork, and the project manager or the controller approves whatever does not fit.

Where does the paperwork pile up?#

• Supplier invoices and delivery notes. Concrete, steel, equipment rental and subcontractors each send their own documents, often photographed on site. Invoice, delivery note and order are matched per project, by hand. That is where the hours go, and where duplicates and price differences slip through.
• Site reports. The site manager records progress, defects and safety notes as voice messages and photos, and someone at the office types them up, sometimes days later.
• Contracts and specifications. Tender documents, contracts and specifications run to hundreds of pages, and the clause someone needs is found from memory.
• Collections. For owners and developers, rent, service charges and buyers’ payments arrive on schedules that drift. A late payer surfaces when the aging report is already long.
• Procurement timing. Lead times on materials move, and a late order stops a site.

Where does AI help on site and in the office?#

Where the rules are clear and the volume is high:

• Matching invoice, delivery note and order, per project. The system reads each invoice and checks it against the delivery note and the order before booking it to the project and cost center. Price differences and duplicates go to a short list.
• From voice note to site report. The project manager speaks after the visit, and the report is filed under the right project with the photos attached.
• Search over the contract file. Questions in plain language, answers that quote the clause and the page.
• Early warning on payments. A weekly list of tenants or buyers whose payment pattern is changing.
• Measurement from aerial imagery. The system marks and measures areas and boundaries in drone or aerial photos, and someone on your team corrects the outline.

Which of our solutions fit?#

• Supplier invoices and month-end: invoice capture, the checks against the order, booking with the photo attached, and bank reconciliation at month-end.
• Invoice scanning with the allocation-number check: the capture step on its own, allocation number included.
• The weekly management brief: the week’s numbers on one page, and a voice note from a site visit filed as a report.
• Receivables anomaly detection: payers who are starting to drift, on a weekly list instead of in the aging report.
• Aerial segmentation & measurement: segmentation and measurement in aerial imagery, with an interface for manual correction.
• Knowledge & Document AI: search over contracts, specifications and procedures that answers with its source.

How does an engagement start?#

With one project and one type of document. Usually that is the supplier invoices of one active project, because matching against delivery notes shows the difference fastest. In the fixed-price scoping stage we take a real month of that project’s documents and your ERP data, and write down what can be matched automatically and what cannot. One success measure is agreed before anything is built, for example the share of invoices booked to the right cost center without a correction. Rollout is staged, project by project. How we work sets out the stages.